Weakley County Committees Listing
Descriptions for all committees are as stated and adopted in the Weakley County Rules Handbook which governs the regulations and procedures of the Board of County Commissioners. The Rules Handbook was revised on September 19, 2016.
Finance, Ways, and Means (FWM) Committee
This committee shall deal with all fiscal matters including, but not limited to budgeting and appropriation of funds, purchasing, study and recommend ways and means of financing county programs, recommend an annual property tax rate, study and make recommendations on delinquent taxes, investment of available county funds and to study and make recommendations on any and all other fiscal matters which the citizens and the government of Weakley County should be concerned. This committee shall serve as the budget committee, investment committee, and purchasing committee under T.C.A. Section 5-21-105, being special committees authorized under the County Financial Management Act of 1981. This committee shall be responsible for the oversight of the Debt Service Fund. This committee shall consist of nine (9) members with each district represented.
2016-2017 Members: Eric Owen (Chairperson), Dennis Doster, Greg Usery, Tommy Jones, Larry Taylor, Earl Wright, David Hawks, Roger Donaldson, and James H. Westbrook, Jr.
Health, Education, and Economic Development (HEED) Committee
The HEED Committee shall have authority to consider all matters concerning public health, education, and any matter dealing with the general operation of the county, especially with reference to the budget allocation to various departments of government dealing with these matters including the health department, the various social, cultural and recreational services, economic and community development services, agricultural and natural resources, veteran's services, elections, libraries and all operations of the Weakley County School System. This committee shall have the duty and authority to approve and oversee the construction, remodeling or purchasing of county buildings and property except roads, bridges, and the county jail. This committee shall the authority to approve and oversee maintenance of all county buildings, except the county jail and public works facilities. The committee shall have oversight of all school system activities and shall consist of nine (9) members different from the Finance, Ways, and Means Committee members.
2016-2017 Members: James Bynum, Larry Hudson, James Roy Pope, Scott Fortner, Dale Overton, Roger VanCleave, Jack Vincent, Donald Doster (Chairperson)
Nursing Home Committee
This committee shall have the duty and authority to consider all matters concerning the Weakley County Nursing Home. This committee shall consist of six (6) members.
2016-2017 Committee Members: Greg Usery, Larry Taylor, Roger VanCleave, Roger Donaldson, Donald Doster
Public Safety Committee
This committee shall have the duty and authority to consider all matters concerning public safety in the County, especially with reference to the budget allocation to various departments of government dealing with public safety, including the operation of the Sheriff's department, the requirements of law enforcement and maintenance of the County Jail, and the needs of the County for places of incarceration of prisoners; long range needs of the County in the fields of public safety; the activities of constables and other law enforcement personnel and agencies within the County; cooperation with the Office of the District Attorney General and other law enforcement officials not directly under the control of Weakley County; and, any and all other matters dealing with or pertaining to the budget, allocation of funds to the various agencies responsible for public safety, ambulance service, administration of justice, care of prisoners, fire prevention, civil defense, emergency management, and animal control. This committee will also act as liaison to the Emergency Management 911 Board for Weakley County. This committee has the responsibility to oversee capital projects pertaining to the county jail. This committee shall also deal with all public works, including, but not limited to, highways, bridges, waterways, sanitation and solid waste, litter and trash control. This committee shall have oversight of the Highway Fund and Solid Waste Fund and shall consist of six (6) members.
2016-2017 Committee Members: Scott Fortner (Chair), James Bynum, James Roy Pope, Earl Wright, David Hawks, Larry Hudson
Weakley County Public Works Committee
This committee shall also deal with all public works, including, but not limited to, highways, bridges, waterways, sanitation and solid waste, litter and trash control. This committee shall have oversight of the Highway Fund and Solid Waste Fund and shall consist of six (6) members.
2016-2017 Committee Members: James H. Westbrook, Jr. (Chair), Dennis Doster, Eric Owen, Tommy Jones, Dale Overton, Jack Vincent
Weakley County Rules Committee
The Weakley County Rules Committee governs the rules, procedures, and commitees of the Legislative Body for Weakley County. It is necessary to have a knowledgable committee to study rules and bylaws of the county. At times, rules concerning the county need to be amended. A committee of nine commissioners are appointed to make recommendations for committee assignments, and to make nominations to fill offices as required by law to be filled by the Weakley County Legislative Body.
Financial Management Committee
This committee shall establish and approve policies, procedures, and regulations for implementing a sound and efficient financial system for administering the funds of the county. Such system must include budgeting, accounting, purchasing, payroll, cash management, and such other financial policies and procedures necessary to an efficient system as provided by the County Financial Management Act of 1981. The committee shall appoint a director of finance. The committee may dismiss the director subject to the approval of the county legislative body.
This committee shall have the duty and authority to consider all matters concerning personnel including a study of job benefits, retirement, sick leave, advancement, hiring policies, job promotion and protection and qualifications for all employees of Weakley County. This committee shall also have the duty and authority to review bills being considered by the state legislature and make recommendations to the Commission regarding the need to pass, defeat or support legislation, including private acts, which affect Weakley County. This committee shall review any interlocal agreements between Weakley County and other county or municipal governments.
This committee shall be the liaison with the County Attorney on legal matters in which the County government may from time to time become involved. The Chairman of the Financial Management Committee shall confer with the County Attorney about such matters and convene the full committee when he deems it to be necessary. The Financial Management Committee shall recommend a person to serve as County Attorney at the regular January meeting of the Commission.
The County Commission shall elect four (4) persons at its regular September session of each year or at any subsequent session, as members of the county financial management committee, to serve along with the County Mayor, Highway Supervisor, and the Director of Schools. The four (4) elected members need not be members of the county legislative body. The committee elects its own chairman from its membership. The Director of Finance shall serve as ex officio secretary of the committee. The term of the members of the financial management committee elected by the county legislative body is one (1) year. The terms of the remaining members are coextensive with the terms of their respective offices. This committee shall have primary responsibility to review and respond to comments and findings contained in the annual audit of Weakley County.
2016-2017 Members: Commissioner Jack Vincent, Commissioner James H. Westbrook, Jr., Commissioner Larry Taylor, Commissioner Donald Doster, Mayor Jake Bynum, Director of Schools Randy Frazier, and Road Supervisor Charles Ross
This Committee is to provide independent review and oversight of the county’s financial reporting processes and the county’s internal controls, a review of the external auditor’s report and follow up on management’s corrective action, and compliance with laws, regulations, and ethics.
The Audit Committee will consist of three (3) members to be comprised of members of the County Commission, citizens of Weakley County, or a combination of both. To insure the committee’s independence and effectiveness, no Audit Committee member will be an elected official (with the exception of elected county commissioners), employee, spouse of an official/employee, or person that comingles assets with an official/employee of Weakley County. While committee members need not be accountants, they should possess sufficient knowledge and experience in finance, business, and accounting to discharge the committee’s duties. The members of the Audit Committee shall be appointed by the County Commission for staggered terms of three (3), two (2), and one (1) years with subsequent appointment to be for three (3) year terms.
Meetings of the Audit Committee shall be held in accordance with the provisions of T.C.A. § 9-3-405. Meetings shall be subject to the open meetings provisions of T.C.A. Title 8, Chapter 44, except that upon a majority vote of those members in attendance for the public portion of a meeting, the Audit Committee may hold confidential, nonpublic executive sessions to discuss the following items as authorized in T.C.A. § 9-3-405.
Items deemed not subject to public inspection under T.C.A. §§ 10-7-503 and 10-7-504, and all other matters designated as confidential or privileged;
(1) Current or pending litigation and pending legal controversies;
(2) Pending or ongoing audits or audit related investigations;
(3) Information protected by federal law; and
(4) Matters involving the reporting of illegal, improper, wasteful, or fraudulent activity under T.C.A. § 9-3-406, where the informant has requested anonymity.
The Audit Committee will follow Roberts Rules of Order. Each year at its first meeting, the committee will elect a chairman, vice-chairman, and secretary. Meeting agendas will be prepared by the chairman and provided in advance to members along with appropriate briefing materials. Minutes of the Audit Committee meetings will be filed in the Office of County Clerk.
Beer Board of Weakley County
This board has the authority to administer the laws relating to the sale of beer and like beverages in the county. The county beer board serves at the will and pleasure of the county legislative body which has the power to discharge the board and replace its members. The county beer board may grant, deny or revoke permits to sell beer within the limits of the authority granted by the statutes. This Board shall consist of three (3) members of the county legislative body or citizens of the county.
2016-2017 Members: Tommy Jones, Eric Owen, Dale Overton
Everett-Stewart Regional Airport Board
Weakley County will be represented by three members on the Everett-Stewart Regional Airport Board. Members of the Board representing the County must be full time residents of the County; nominated by the Chairman of the County Commission, after consulting with the County Mayor and confirmed by the County legislative body. One (1) of the County’s appointees will have an initial one year term and the other two (2) members will have two year terms. At the end of the first one year term, new appointees will have two year terms, thus creating staggering terms. One of the members must be a member of the County Commission.
Weakley County Municipal Electric System Board (Weakley County Board of Utilities)
The County Commission may appoint seven (7) members to the Weakley County Electric System Board, five (5) of said members shall be persons from among the property holders of Weakley County and have resided therein for not less than one (1) year next preceding the date of such appointment. Two (2) of those appointed need not be property holders and residents of Weakley County, but must be and have been a customer of the Electric Service owned and operated by said County. Should any such non-resident member so appointed cease to be a customer of such Electric System, he shall there by vacate such office, and a successor may be appointed as herein provided to fill such vacancy. Members shall be appointed for a term of four (4) years. In addition to the members so appointed, the County Commission may designate a member of said Commission to serve as an eighth (8th) member of the Board. Such member so appointed from the County Commission shall be for a term of four (4) years, but in no event to extend beyond his term of office as a member of the County Commission. Should a vacancy occur due to death, resignation or non-residency of a current member, the successor will be appointed to fill the remaining term of the retiring member. A representative of the Board of WCMES or its General Manager shall give annually at the September Commission meeting a general activity report as well as a written financial report to the commission.
Joint Economic Development Board of Weakley County
Weakley County will be represented by five (5) citizens on the Weakley County Economic Development Board. Members of this Board representing the County must be full time residents of the County; nominated by the Health, Education, and Economic Development Committee of the Commission and approved by the majority of the Board of County Commission at the regular June meeting of each odd numbered year. Members shall serve staggered terms of four (4) years. Three (3) members shall be appointed in June 2007 and two (2) members shall be appointed in June 2009.
Weakley County Surplus Property Committee
The Weakley County Surplus Property Committee is tasked with the review of data to determine the amount of Weakley County surplus space or real property available, establish a priority list for its use, research acceptable uses, and forward its recommendations to Weakley County's governing board.